If someone’s role involves more than one of the activities below and the activities allow for different levels of check they can be asked to obtain the higher level of check that is available to them, the Charity Commission’s safeguarding guidance advises charity trustees to get the highest level of DBS check that a role is eligible for.

Charity Trustees:

  • Charity trustees are eligible for an enhanced DBS check without a children’s Barred List check if the staff and volunteers within their charity include those who carry out regulated activity with children. Instances of regulated activity in this guidance have the words “(regulated activity)” after them. For more information on regulated activity, please see the DBS page
  • They could also ask for the children’s Barred List check if the trustee undertakes regulated activity themselves or manages someone who does.

Committee Members/ Managers:

(President/ vice president, General secretary/ treasurer, Stage secretary, Education secretary)

  1. whose role is limited to leadership, strategy, policy or caretaking – can get a basic DBS check
  2. with responsibility for day-to-day management of staff or volunteers who are eligible for an enhanced DBS check – can get the same level of check as the people you are responsible for
  3. whose role involves teaching, check the section for teachers

Garanthi:

  • only leading prayer sessions (and does not have any further roles) – can get a basic DBS check
  • teaching children – check the information for teachers below
  • providing pastoral care, including giving advice and guidance on emotional physical or educational wellbeing to children:
    • on more than 3 days in a 30-day period – can get an enhanced DBS check with a children’s Barred List check (regulated activity)
    • on 3 days or less in a 30-day period – can get an enhanced DBS check without a children’s Barred List check

Paathi:

  • Can be asked for a basic DBS check as the reading of the scriptures during an ‘Akhand paath’ does not allow for a higher level of check.

Raagi:

  • Can be asked for a basic DBS check as the role of professional singers on stage does not allow for a higher level of check.

Teachers:

(Including teachers of: Punjabi, Kirtan, Tabla, martial arts, Gurmat)

  • teaching any subject:
    • on more than 3 days in a 30-day period – can get an enhanced DBS check with a children’s Barred List check (regulated activity)
    • on 3 days or less – can get an enhanced DBS check without a children’s Barred List check

Caretakers:

  • whose work is limited to cleaning, locking up or building maintenance – can get a basic DBS check
  • whose work involved other duties listed on this page, check the relevant role

A member of the kitchen staff:

  • whose role is only to cook and serve food – can get a basic DBS check
  • who is also responsible for supervising children during break or meal times
    • on more than 3 days in a 30-day period – can get an enhanced DBS check with a children’s Barred List check (regulated activity)
    • on 3 days or less in a 30-day period– can get an enhanced DBS check without a children’s Barred List check
  • The kitchen secretary/lead overseeing the Langar and the provisions secretary would also only be able to get a basic DBS check unless they undertake supervision of children as mentioned above.

Other volunteers:

  • Whether a volunteer would be eligible for a DBS check would depend on the activities they undertake in their role. Please look at the role which relates to the duties they are responsible for

Overnight and residential stays:

Where children stay overnight, at a youth camp or religious festival for example, without their parents or legal guardians present, there are activities which would allow for a DBS check:

If any individual, whether staff or volunteer, is responsible for:
  • the care or supervision of children other than their own overnight between 2am and 6am, with the opportunity for face to face contact – even if this is done only once – that person can get an enhanced DBS check with a check of the children’s Barred List (regulated activity)
  • teaching, training or instructing children other than their own during this time or providing them with advice and guidance on their physical, emotional or educational wellbeing between 2am and 6am – that person can also get an enhanced DBS check with a check of the children’s Barred List (regulated activity)

SFI has produced this guidance in partnership with DBS.
Other consultancy organisations include:
The Charity Commission for England and Wales,
Mosques and Imams National Advisory Board
, Reshet, and Gurdwara Aid

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